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PTF Meeting Minutes
March 3, 2008

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In Attendance:

PTF Leaders
Parents/Students
Board/Staff
Jeanie Hetrick
Sheila Beeman
Jeanne Maloney
Debbie Swanson
April Sheets 		Becky Stephens
Kamiah Stephens

Gary Brown
Judi Magee
Steve Magee

The meeting opened with prayer led by Sheila Beeman.

Gary Brown provided the following updates on behalf of the Board:

  1. The February board meeting was cancelled and instead the Board members attended a training session that was focused on the book “Serving God on the Christian School Board”.  Ernie Lewis (30+ years experience in teaching, Masters Degree in Education, and a consultant for BSU) facilitated the training.  The Board provided feedback on the training and offered the following comments:
    • Personal determination and commitment
    • Resolve problems based on Biblical teachings
    • Blessed with time spent together
    • Growth and continuity
    • A great beginning to move forward, new ideas, new year
  2. Gary would like to plan quarterly follow-up training sessions for the Board.  In addition, the Board will attend ACSI training.
  3. The Board is developing “ad hoc” committees for getting specific tasks completed. One of the priorities for the Board is to approve a budget for a Principal position.

Jeanie Hetrick asked how parents could get involved with the ad hoc committees.  Gary said that the ad hoc committee chairman would determine if parent involvement is appropriate.

Becky Stephens suggested that parent participation could be in the form of a committee.  The PTF can be a means to communicate to parents.

Centennial Update:  Judi Magee reported that a lot of preliminary planning is in progress for the upcoming 100-year celebration scheduled for July 4-6th.  GFA is working with the City of Greenleaf and the Greenleaf Friends Church to coordinate the many activities for this celebration.

  • Friday, the 4th will be the traditional breakfast, parade and patriotic program
  • Saturday, the 5th will focus on the Academy – a program of events is being developed.
  • Sunday, the 6th will have a combined worship outdoors.  Letters are being mailed to various churches in the area seeking their participation.

All past GFA Superintendents are being invited to attend the celebration.  The President of the United States will also receive an invitation.

The PTF was asked to manage the main food booth at the Centennial event.  The PTF will discuss this and get back to Judi Magee before the next monthly meeting.

PTF Leadership Updates

  • President Report:
    1. By-laws for the PTF will be discussed at the next PTF meeting.  PTF Leads will review sample by-laws in order to decide on PTF Lead responsibilities.
    2. The PTF bulletin board is completed and ready for postings. 
    3. 4th of July Celebration:  See Judi Magee’s notes above.

  • Volunteer Report
    1.  PTF Family workday was held on March 1st.  The bulletin board was finished, walls were cleaned and painting was done in areas of the gym.
    2. Need to contact VOW to arrange for a crew of workers.  Judi Magee will make contact to learn who the point of contact is and the process for requesting their services.
    3. Debbie Swanson’s husband has entered GFA into “The Extreme School Makeovers” contest where an amount of $250,000 could be utilized for school enhancements.

  • Encouragement Report
    1. Monette Glenn has made contact with a sod farmer who may be donating sod for GFA’s ball fields. 
    2. Teacher Appreciation Day is the first week of May.  Anyone with ideas should contact Monette Glenn.
    3. A new bill is being reviewed by Idaho legislation that would allow a maximum $5,000 income tax deduction for private school tuition fees. See http://www3.idaho.gov/oasis/H0583.html  for more information.  This link can also be found on GFA’s website

  • Spiritual Report
    1. Discussion was held about starting a prayer circle at GFA where prayer requests would be posted to the school website.  More details will be reviewed and discussed at next month’s PTF meeting.

Next PTF Meeting will be held on Monday, April 7th at 7:00 PM in the school dining hall.

Next workday is Saturday, April 12th, from 9:00 AM to 3:00 PM.