PTF Meeting Minutes
January 7, 2008

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In Attendance:

The meeting opened with prayer led by Sheila Beeman.

Board Minutes Review:

The Board met in closed session in December.  Gary Brown had a Christmas party and working meeting at his house.  PTF received the following summary of the meeting.

• Approved the November minutes as amended 
• Reports:
  • Academic Affairs:  Scheduled a meeting on December 20 with Ken and John Mather to further review the proposal for improvements.  We will have a report from that meeting at our January meeting.
  • Endowment:  Glenn Koch reviewed the investment numbers with individual board members and a copy of the endowment investment policy was distributed to all those present. 
  • Superintendent:
    • - Water heaters under the kitchen need to be replaced.  Will be converting to gas which will save money in long term.  Getting bids.
    • - Academically teachers are working on scope and sequence for each subject
    • - Teaching junior high on developing proper relationships through Life Line instructor
    • - Enrolling one new student from Korea
    • - IHSAA board meeting re: sports classification.  Because of the show of support to reconsider this classification decision, a new ballot was sent out. Voted to keep the 1A divisions as they are.
    • - On Dec 6th, the State Agency Coordinator conducted a review regarding food service -- will report results in January
    • - Will bring to Board a tentative tuition proposal for 2008-2009 in January
    • - Annual letter for development went out
    • - We received a $3,000 grant from the Idaho Community Foundation to purchase new projectors.
• The Board approved a request from Jim Douty to have a student assistant during the Christmas basketball season, as anyone new needs Board approval and subsequent notification to appropriate officials.
• Boy’s baseball this spring:  Due to time crunch we discussed the feasibility and practicality of having a team this spring due to expressed interest.  The only action taken by the Board, due to it not being an agenda item, was a motion, which passed, to have Ken research, check time frames for notification and acceptance, then expedite if possible to accommodate. We probably will not know the outcome until later this month.
• Board training is scheduled for the evening of January 18 and during the day on 19th.  Earnie Lewis will facilitate and work with Ken on developing the agenda. Each Board member is to read the book "Serving God on the Christian School Board" , a requirement to participate, and also review the material "Principles and Practices for Building a Strong Board of Trustees,"   which was prepared for a Christian college.  I will be meeting with Ken in the following couple of weeks to revisit the position description for superintendent then we will follow up with Academic Affairs and Student Affairs committees to further develop a proposal to address separate job responsibilities/duties for mutiple administrative positions. This is a planning process to accommodate expeditious handling should we be in a position to staff for the future.  I have contacted four staff/faculty members to date and will probably get in touch with a couple of others to solicit input on questions to ask in a planned question/survey to be distributed to all some time in the very near future.  If we can take care of it during our January meeting we will probably put it out some time later this month. I encouraged all trustees to donate into the endowment campaign and advised those who would like to assist or participate in activities for the centennial celebration to get in touch with Judi Magee.  Glenn also requested any names of potential donors for possible contact. The meeting ended in prayer requests and adjourned at 8:00 p.m. I did advise that I anticipate our January meeting to be heavy with agenda items and possibly filled with discussion items. We will meet on January 21, although no school and a holiday.  I anticipate the official notes and January agenda not coming out until Moody January 14, due to not having a notetaker at our meeting.  I tried to handle but will need some preliminary review by others before sending out. Let me know Jeannie if you need me to attend the PTF meeting as I can schedule. thanks.
  

PTF Updates

• Bulletin board is up in lobby.  Jeanie Hetrick will be rewriting letter for donations for PTF projects and the Money Box will be placed by the PTF Bulletin Board. Jeanie will contact Mary Dow to see if Dan would be able to make and hang the box.  Project requests will be available on board along with updated projects.
• Appreciation / thank-you cards were handed out to ASB and Honor Society students to be personally delivered to those who had donated so much time and money to fall projects.
• Mr. Sheldon has talked with staff regarding Project Request process and notebook.  The notebook is in the teacher lounge.
• Workday is scheduled for Saturday, January 12th.
• Monette will bring treats for teachers for February.  Will put reminder on web page for March, April, and May.
• Discussed thank-you baskets to be made for Collins and Hazens from PTF. Anyone interested in donating, please contact Jeanie Hetrick (cell 989-5378).

New Business

Char Crusta, an interested supporter and new friend to the school, presented a brief summary of her gift and job in grant writing.  She is currently working with Greenleaf Planning and Zoning and wants to teach and work with anyone interested in learning how to apply for and write grants.  Char will give a more in-depth presentation at next month's PTF meeting. All who may be interested, please join us.  This might be your strength if you don’t have the extra time and money to donate. She will also be meeting with Mr Sheldon, Judi Magee and teachers who might be interested.

For next month, PTF Leader should plan on reading by-laws of other schools and come prepared to discuss how we might go about working on our by-laws. 

The next PTF Meeting will be held on Monday, February 4th at 7:00 PM in the school dining hall.