PTF Meeting Minutes
December 3, 2007

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In Attendance:

PTF Officers
	Jeanie Hetrick/Sheila Beeman	President Team
	Connie Aebischer	Volunteer Team
	April Sheets	Spiritual Team
	Jeanne Maloney	Communication Team
Parents
	Mary Dow	Mark Gabbiola	Byron Sheets

The meeting opened with a prayer led by Byron Sheets.

Jeanie Hetrick welcomed everyone and reviewed the following highlights from the November GFA Board Meeting:

• Discussion of Isaiah 58:10-11 on true fasting. (...and if you spend yourselves in behalf of the hungry and satisfy the needs of the oppressed, then your light will rise in the darkness, and your night will become like the noonday. The LORD will guide you always; he will satisfy your needs in a sun-scorched land and will strengthen your frame. You will be like a well-watered garden, like a spring whose waters never fail. NIV)
• Clarified the executive meetings versus the closed sessions. The executive meetings include the Chairman, Vice Chairman, Superintendent, Secretary and each of the chairs for the committees. Board decisions can be made in executive meetings. Closed sessions are not full board meetings and just include the chair person and chair committee members.  Typically GFA does not hold closed meetings.
• Student Affairs did not meet and so no reports were given.  JoAnne Warren is now chair since Dirk Tiller has resigned, and Laura Holten has volunteered to co-chair.
• A sub-committee is working on Ken Sheldon’s job description.  Any parents interested in being involved in this process should let Ken know.  This would be a good forum to discuss the need for GFA’s Principal position.
• Glenn Koch reported on the status of the Centennial Campaign. The Centennial Campaign (goal - $1.3 million) encompasses the Endowment Fund (goal - $1 million); General Fund (goal - $255,000.) and the Campaign costs ($45,000.) To date we are at approximately $750,000.00 total.
• The Board purchased turkeys for teachers and staff and a thank you note was read.
• Ken Sheldon’s Superintendent report:
  • Budget is tight at this time because of several factors.  The water heater from the kitchen needs replacing, price of gas is up and the budget is behind.
  • The Newburg Auction Dinner went very well.
  • Working on State requirement “Scope and Sequence” -a process done every 4 years.
  • Ken, Julie Douty and John Mather will inform the teachers and staff what is available to GFA special needs students; what signs and symptoms to look for in kids and how to access services. 
  • Military recruiters have requested a list of GFA Senior names and the Board has decided to make military pamphlets available to the students instead of releasing names.
  • A new senior student from California has joined GFA.
  • The Idaho Athletic Association (IHSAA) had determined GFA (small division) compete with other small schools that are great distances away from Greenleaf. Karri Fisk is meeting with IHSAA on 12/6/07 in an effort to change the schools to include those that are within a more reasonable distance to GFA.
  • A proposal for a Discipline Coordinator was presented.  This position would include a 3-4 hour day at $10,000/year. Responsibilities would include the following areas:  tardy’s, discipline, parent contact, records, coverage for Superintendent, detention room, work with counselor, monitor chapel behavior.
• Gary Brown suggested Ken’s proposal be approved in theory and that the Academic Committee, over the next few weeks, take a look at the proposal in closer detail and make a suggestion back to the Board. As mentioned above, if parents or teachers would like to be a part of this review, contact Ken Sheldon.
• Board training is being planned and a kick-off on this will be scheduled before February 2008.

PTF Leadership Updates

President:  Jeanie Hetrick presented the following new business:

• Follow-up meeting with Ken Sheldon from the November PTF Meeting.  Sharon Needham’s fundraiser idea was approved.  After the New Year, the PTF will discuss a plan of action on this.
• The GFA Request Form was approved and will be maintained by Ken Sheldon.  Ken will distribute copies of this form and instruct on use to the staff.

Volunteer Team:  Connie Aebischer presented the following new business:

• Volunteer Family Work day scheduled for Dec. 8 with indoor projects planned
• Sign ups for December and January Teachers Treats are completed.

Spiritual Team:  April Sheets had no new information

Upcoming PTF Events

• Next Family Work Day is scheduled for January 12th.

The next PTF meeting will be January 7, 2008 at 7:00 PM in the dining hall.