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PTF Meeting Minutes
August 6, 2007

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In Attendance:

PTF Officers
  Byron Sheets President Team
  April Sheets   Spiritual Team
  Debbie Swanson Volunteer Team
  Jeanne Maloney Communication Team
Faculty & Staff
  Sue Justus Judi Magee Steve Magee
  Glenda Waller    
GFA Board member
  --    
Parents & Students
  Sharon Needham Charlie Justus Brenda Butler
  Charlie Justus Pat King Melissa Butler

Byron Sheets opened the meeting with prayer.

July Board Meeting Notes (Byron Sheets)

  • One of the school busses is going in for repair.
  • The VOW group would like to help with GFA’s Family Workdays in the future.  They request that materials be provided when repair work is necessary.
  • Following are the new GFA Board Members:
    • Gary Brown, Chairman of the Board
    • Wendall Unrau
    • Joy Lujan
    • Amanda Peterson
    • Dirk Tiller
    • Derek Vermeer
  • Returning Board Members:
    • Julie Douty
    • Carol Emerson
    • Merlin Glanzman
    • Laura Holton
    • Glenn Koch
    • Bev McGillivary
    • JoAnn Warren

GFA Superintendent’s Report (Debbie Swanson)

  • New windows have been installed in the school cafeteria.  Request the PTF discuss if curtains can be added.
  • First Week is in the planning stages.
  • Intend to make Chapel more effective and important this year.
  • RENWeb is up and running.
  • Interviews have been held with prospective new teachers.  The next step is to seek approval from the Board.
  • Sonja Graber has resigned from GFA.
  • Steve Torrano is taking this year off from GFA in pursuit of a recent grant award.
  • The 4th of July breakfast made approximately $2,400 this year.
  • John Mather did not present his proposal to the Board at the July meeting, but intends to do so in August.

PTF Agenda Items (Byron Sheets)

  • GFA would like to offer bus transportation as an option to students in the coming year in order to assist families with conserving on gas.  If more students ride the bus, rates could be lower.  GFA may offer rates based on the number of bus rides per month.  The idea is to have busses pick up/drop off at strategic locations.  Please contact Maxene Brown if you are interested in this option.
  • A small percentage of PTF Evaluations were turned in.  If you haven’t already completed your evaluation, please do so and submit to the Suggestion Box located in the school office. 
  • GFA Student Registration:  The student handbook is being updated and will be ready for distribution at registration on August 23rd.  Brenda Butler will also make this document accessible via the GFA Website. 
  • Mr. Magee is working on a separate handbook for the elementary students and also expects to have it ready for distribution at registration.
  • PTF will have an information booth at registration.
  • The July Family Work Saturdays were a huge success.  A list of work completed is available on GFA’s Website.
  • Centennial Campaign Update (Judi Magee):  The Centennial Kick-off Dinner is scheduled for Friday, October 12th at the Nampa Civic Center.  If anyone has names of individuals to invite to this very important fundraiser event, please contact Judi Magee at the school office.  Special invitations to dignitaries are being sent.  The intention is for individuals/families to host table rounds for this dinner.  Estimated cost per table is $200.
  • The 100-year Celebration Committee is working very hard in organizing this event.  The committee consists of Jeanie Hetrick, Sharon Needham, Maurice Chandler, Ken Sheldon, JoAnn Behrends and Judi Magee.
  • Save the Date announcements for the kick-off dinner were sent in June to approximately 1,500 people with the FAN.
  • Work is in progress on the publicity for the 100-year celebration.  Many new marketing items are being planned to emphasize the importance of this milestone.
  • We are looking for corporate donations.
  • September 16th is Academy Sunday.  A new DVD of Greenleaf Friends Academy is being produced and will be presented at this event.
  • A new color brochure has been produced detailing the 100-years of GFA.
  • Suggestions:
    • Sharon Needham would like to see a parent business directory compiled.  This would help to know what skills and areas of expertise parents possess.  Debbie Swanson will include this information in the new volunteer form that will be made available at GFA Registration.
    • Pat King suggested the PTF establish a Google Group.  This would easily transmit new information via group email. 
    • Debbie Swanson requested the school directory and school newsletters be reformatted to 8 ½ x 11.  Debbie will contact Debbie Johnson about this.

New Items

  • Byron Sheets and Jeanie Hetrick have decided, after completing their position of co-President in October, not to nominate themselves for the new school year.  The PTF needs a new President for the 07-08 school year.  If you are interested in learning more about this position (see job description below), please contact Jeanie Hetrick or Byron Sheets.

PTF President Job Description:

  • Presides at meetings
  • Coordinates the PTF leadership teams
  • Provides representation at various meetings and/or school functions
  • Actively assists in the implementation of the PTF goals and objectives

In addition, the following PTF positions will require additional support for the coming school year.  Please contact the individual listed below if you are interested in helping out.

Vice President Job Description (Cherie Fredrick)

  • Assists the President
  • Performs duties of president in his/her absence
  • Performs other duties as needed

Communication Team Job Description (Jeanne Maloney)

  • Records minutes of PTF meetings and publishes
  • Identifies and establishes communication links between staff, school board, and families

Volunteer Team Job Description (Debbie Swanson)

  • Develops and maintains a list of parental skills
  • Develops, maintains and publishes a list of volunteer opportunities
  • Matches parents’ skills with volunteer opportunities

Spiritual Team Job Description (April Sheets)

  • Encourages and promotes prayer meetings
  • Develops, maintains, and provides resources for spiritual growth

Encouragement Team Job Description (Sheila Beeman)

  • Welcomes and assists new families
  • Develops recognition strategies for GFA community and implements these strategies

The next PTF meeting will be Monday, September 10, 2007 at 7:00 PM in the dining hall.